Display screen glasses are not a perk, but a legal requirement. On this page, you'll learn how to set up a policy that is correct, fair to every employee, keeps the budget predictable, and simply works in practice.
Each organization controls screen glasses differently. The two most used schemes are the implementing scheme and the amount scheme. In almost all cases, we recommend the implementation scheme. Below, we explain why.
In an amount scheme, the employer makes one fixed amount (e.g. €250, -) available for all employees.
In an implementing regulation, the employer decides in advance which glass lines and frames will be reimbursed.
Een beeldschermbril is een arbovoorziening en valt daarmee buiten de vrije ruimte van de WKR. Dat betekent dat je de bril onbelast kunt vergoeden, zonder dat dit ten koste gaat van je WKR-budget. Er gelden wel voorwaarden: de noodzaak moet blijken uit een oogmeting en de bril moet functioneel zijn, afgestemd op de werksituatie van de medewerker.
Het is altijd raadzaam over de beeldschermbril vergoeding te overleggen met de Belastingdienst dan wel contact op te nemen met je belastingadviseur om in jouw concrete situatie na te gaan of de beeldschermbril onbelast vergoed mag worden en of de beeldschermbril vergoeding aftrekbaar is.
Yes, as an employer, you are legally required to provide display screen glasses to employees who need them. This is not stated in a company policy, but in the law. Article 5.11 of the Working Conditions Decree stipulates that you must offer an eye examination to every employee who regularly performs display screen work. If that examination shows that special corrective lenses are needed, you are required to provide these glasses free of charge.
This specifically concerns work glasses, also known as display screen glasses or computer glasses, tailored to the employee's specific work situation. Consider the viewing distance to the screen and the lighting conditions at the workplace. A regular reading or distance vision pair of glasses does not fall under this, unless those glasses are also suitable for display screen use at work.
The Working Conditions Act refers to providing, not to reimbursement with a maximum amount or employee contribution. Therefore, there is no fixed amount that you must pay. As an employer, you must ensure that the employee has appropriate glasses. The display screen glasses are a functional work provision, not a personal benefit.
An employer is required to reimburse functional computer glasses, but not all available frames. If an employee chooses a more expensive frame than your policy allows, you as the employer may charge a co-payment for the difference. The employee does not have to pay this co-payment directly in the store. After delivery of the glasses, your employee will receive a payment link by email, so that the co-payment can be easily and securely paid online.
Do you have any questions about setting up a policy for display screen glasses? Please contact our experts. They are available every workday to answer all your questions and provide you with the information you need.
